MINUTES OF THE PARISH COUNCIL MEETING HELD IN

MINUTES OF THE PARISH COUNCIL MEETING HELD IN

THE COUNCIL CHAMBER ON MONDAY 18th MAY 2009

PRESENT:- Messrs: &= nbsp; Casey, Daniels & Hearsey

&nb= sp; = Mesdames: Kirsopp (Chairman), Gol= ding, Ashdown, Hughes, &

= &nb= sp; = Robinson.

APOLOGIES Cllrs, Turnbull, Mrs, C. Wilson, J. Wills, S. Kennish & Ms. V. Vickers<= span style=3D'color:red'>

&nb= sp; = Cheshire West and Chester Cllrs N. Wright and M. Byram

IN ATTENDANCE:= Mr Green (Resident) for= item 6.4 Planning Application, only.

&nb= sp; = &nb= sp; PCSO Wiggins and PC Alex Morris

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MINUTE 4120 - DECLARATION OF INTERESTS:<= /u>. Cllr. Hearsey declared a prejudicial

Interest in Item 13.3 of the Agenda, should it = be relevant during discussion as his wife was the Park Warden.

Cllr Robinson declared a prejudicial Interest i= n Item 6.4 of the Agenda should it be relevant during discussion, as she is a Scho= ol Governor.

MINUTE 4121 – ELECTION OF OFFICERS:<= /o:p>

(i) = ; Chairman - Mrs H Kirsopp.

&n= bsp; = Vice Chairman – Deferred

AGREED:

Proposed: Mrs O Golding = Seconded: Mrs A Robinson &= nbsp; Unanimous.

(ii) Member to the Memorial Hall Management Com= mittee – Mr R. Hearsey

AGREED:

Proposed Mrs A Robinson = Seconded: Mrs O Golding &n= bsp; Unanimous= .

(iii) Member to the Barnton MAD Youth Club Comm= ittee – Mrs A Robinson

AGREED:

Proposed Mr F Casey = ; Seconded: Mrs O Golding &n= bsp; Unanimous= .

(iv) Appointment of a responsible Financial Off= icer – Mr R Garton

AGREED:

Proposed Mrs A Robinson = Seconded: Mr F Casey = ; &n= bsp; Unanimous.

(v) Appointment of Members to the Parish Council Planning Sub Committee –

Deferred

(vi) Appointment of 7 Members to the Burial Joi= nt Committee – Deferred

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MINUTE 4122 – STANDING ORDERS AND FINANCI= AL REGULATIONS:

AGREED: To adopt the Barnton Parish Council Sta= nding Orders

Proposed Mrs A Robinson = Seconded: Mr R Hearsey &nb= sp; Unan= imous.

MINUTE 4123 – FINANCIAL REGULATIONS:=

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AGREED: To adopt the Barnton Parish Council Fin= ancial Regulations

Proposed Mrs A Robinson = Seconded: Mr R Hearsey

In Favour 6&nbs= p; &= nbsp; &nbs= p; &= nbsp; Against 0 = &nb= sp; = A= bstentions 2.

MINUTE 4124 – MINUTES OF THE MEETING HELD= ON 27TH APRIL 2009:

APPROVED:

Proposed Mrs A Robinson = Seconded: Mr F Casey = ; &n= bsp; Unanimous.

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MATTERS ARISING:

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MINUTE 4106 (ii). The Clerk reported that the a= mount owing to the Solicitor had since

= &nb= sp; been amended to: £297.82.

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MINUTE 4125 – PLANNING APPLICATIONS:=

(I).09 - 00590 - FUL: 97 Grange Road, Barnton

Single Sto= rey Extension (Amended Plans)

NOTED: The Planning Sub Committee had no object= ions.

(ii) 6.2.09 - 00651- FUL: Land Adjacent to 107 Runcorn Road, Barnton

Erection of 4 one bedroomed apartments with associated amenity area and

cycle shed<= /o:p>

&n= bsp; The OBJECTION by the Planning Sub Committee on grounds of there bein= g

no car parking facilities and the dangers created by vehicles reversing into the

main road, toget= her with the subsequent letter prepared by the Clerk was

NOTED.

(iii) 6.3. 09/00652/FUL: 107 Runcorn Road, Barn= ton

Extension to 1st Floor Apartment to provide additional living accommodation

The OBJECT= ION by the Planning Sub Committee on grounds of the dangers

created by vehicles reversing into the main road, together with the subsequent

letter pre= pared by the Clerk was NOTED.

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MINUTE 4125 – Planning Applications Continued…..

(iv) 6.4.09/00720/FUL – Barnton County Pr= imary School, Townfield Lane, Barnton

Mr Green, t= he resident of 108 Townfield Lane, Barnton in attendance.

&nb= sp; Councillor Robinson declared a prejudicial interest, being a Governor at the &= nbsp; school and left the room during the discussion and voting thereon

&nb= sp; Mr Green made a comprehensive presentation in respect of the proposed Early

&nb= sp; Years facility at the school and how the current plans and anticipated

&nb= sp; development will impact upon his Property.

&nb= sp; NOTED and Deferred to the Planning Sub Committee

CORRESPONDENCE:

MINUTE 4127 – AUDIT OF ACCOUNTS – A= NNUAL GOVERNANCE STATEMENT:

The Clerk submitted the completed Statement whi= ch was:

AGREED:

Proposed Mrs O Golding = Seconded: Mrs C Ashdown &n= bsp; Unanimous.=

MINUTE 4128 – MINUTES OF THE JOINT BURIAL COMMITTEE:

The Minutes of the Joint Burial Committee held = on 11th May 2009 were received and

NOTED

MINUTE 4129 – PARISH PLAN GROUP – B= ARNTON IN BLOOM COMPETITION:

A request has been received for a donation and = also for the payment of Room Hire at the Memorial Hall (£28):

The Chairman reported that the original grant allocations had to be used for the implementation of the Plan and Room Hire= was a legitimate expense, therefore.

Any additional requests would require an itemis= ed list of priorities and costed for next year’s Budget. DEFERRED

MINUTE 4130 – AUTHORISATION OF BANK TRANSACTIONS:

Barclays Bank had revised the process of Authorisation which included new procedures for Telephone Banking. The Clerk reported that various personnel giving advice on behalf of the Bank had been conflicting and unhelpful. DEFERRED for clarification.

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MINUTE 4131 – ESSENTIAL CORRESPONDENCE:<= /u>

(A) = CHESHIRE FIRE & RESCUE SERVICE:

The Clerk reported receipt of the Final Corpora= te Plan and Integrated Risk Management Plan which were available for inspectio= n at the Clerk’s Office.

(B) = CHESHIRE POLICE AUTHORITY – HAVE YOUR SAY MEETINGS:

Two meetings have been arranged for the Western= Police Authority in Neston (5th May) and Chester (19th May) both starting at 7.00p= m. Further details of these meetings are available from the Clerk.<= /span>

MINUTE 4132 – INVOICES:=

The following Invoices were presented for payme= nt:

(i) Cheshire Police Authority – PCSO Empl= oyment Contribution &= nbsp; - £5,500.00

(ii) Barnton Memorial; Hall – Room Hire M= arch and April 2009 - £ 112.50

(iii) Sutcliffe Play – Spares for Equipme= nt (NRRG) &= nbsp; &nbs= p; &= nbsp; - £ 410.48

The following Invoices have been paid and requi= red endorsement:

(iv) Moss and Haselhurst (Solicitors) adjustmen= t to Minute 4106 &n= bsp; - £ 297.82

(v) Glasdon – Locks for Litter Bins (NRRG= ) &= nbsp; &nbs= p; &= nbsp; &nbs= p; - £ 260.95

AGREED: That the above-named Invoices be paid or Endorsed for Payment

Proposed Mrs C Ashdown = Seconded: Mrs O Golding = Unanimous

MINUTE 4133 – FINANCIAL & BUDGET STATEMENTS:

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(A) = Parish Council Monthly Financial Statement

Noted that the Precept had been paid in full fo= r the year.

&nb= sp; AGREED:

&nb= sp; Proposed Mrs A Robinson = ; Seconded: Mr F Casey &nb= sp; Unanimous

&n= bsp; (B) Parish Council Monthly Budget Statement:

&nb= sp; NOTED=

MINUTE 4134 – PUBLIC TOILETS – LYDY= ETT LANE:

The Clerk referred to the unexpected closure of= the Public Toilets by officers of the Cheshire West & Chester Council on the grounds that the Parish Council had declined to fund the maintenance of this facility. He stated that this= was erroneous. There had never been any reference to the toilets being closed if the Parish Council had declined to fund the maintenance of the building. In addition to the inconvenience of the Public, local businesses were now being requested to provide toilet facilities. The Clerk indicated that he intende= d to complain about the actions of the

aforementioned officers and would be taking his complaint to the Local Government Ombudsman, if necessary.

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MINUTE 4135 – ANNUAL VILLAGE INSPECTION:<= o:p>

DEFERRED

MINUTE 4136 – INSURANCE:

The Clerk gave assurances that the annual renew= al fee of £3072.12 (a reduction on the previous year’s renewal fee) included a Fidelity Guarantee of £100,000.

AGREED that the insurance policy be renewed and= that the account be paid:

Proposed Mrs A Robinson = Seconded: Mr F Casey &nb= sp; Unanimous

MINUTE 4137 – LIGHTING TO PUBLIC FOOTWAYS – ELMWOOD ROAD AND = &nb= sp;

= &nb= sp; TOWNFIELD LANE

The Clerk agreed to requesting the County Highw= ays to attend to overhanging trees and bushes along this footway.

MINUTE 4138 – NURSERY ROAD RECREATION GRO= UND:

&nb= sp; <= b>(A) Crime Report - Wild Garden The Clerk reported that this area continued to = suffer from criminal damage and that the Council will need to consider different ways of maintaining this part of t= he Recreation Ground. Additional fencing may be a possibility and a quotation = will be sought for the next meeting. NOTED.

&nb= sp; (B) Designated Public Place Order: The Clerk reported that he is still awai= ting a response from the officer responsible from the Cheshire West and Chester Authority.

&nb= sp; (C) Additional Inspections:

MINUTE 4117 Refers

&nb= sp; Councillor Hearsey declared a prejudicial Inter= est in this item as his wife was the Park Warden and let the room during the discussion and voting thereon The estimate for additional inspections cover= ing weekends and holidays amounte= d to £625.00. No assumptions could be made with regard to the extension of duties for current staff.

&nb= sp; AGREED: (i) That the additional costs be met f= rom the Recreation Budget

Proposed: Mrs A Robinson Seconded: Mr F Casey Unanimous

&nb= sp; = &nb= sp; (ii) That additional appointments be made, if necessary.

Proposed Mrs A Robinson Seconded: Mrs O Golding 7 For 0 Against 1 Abstention

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MINUTE 4139 – QUALITY PARISH COUNCIL STAT= US:

Presentation made by Mrs Lynne Gibbon NOTED and APPRECIATED

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MINUTE 4140 – POLICE COMMUNITY SUPPORT OF= FICER:

PCSO Wiggins reported that:

(i) = Youth disturbance in the Alamein R= oad area had been quieter than previously

(ii) = ; Damage to the British Legion was o= ngoing

(iii) &nbs= p; A positive reaction to the Speed monitoring on Townfield Lane

(iv) = ; The “Young at Heart” C= lub was proving to be a success

(v) = That only one surveillance van was available for the whole of the CWAC

authority area. The van was still out of action=

(vi) = ; Discussions with representatives responsible for the Parish Action Plan were

ongoing

(vii) There had been no evidence of drug dealing

(viii) Damage occurring on the Recreation Grounds was happening during off-= duty

periods

MINUTE 4141 – RISK ASSESSMENT:=

The Clerk had completed a detailed questionnaire which he intends to submit to the external auditors.

AGREED: That the assessment be forwarded to the auditors without approval

Proposed Mrs A Robinson Seconded: Mrs C Ashdown 7 For 0 Against 1 Abstention

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Chairman ........................................................... 29th June 2009<= o:p>

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