Unit/element

	BARNTON PARISH PLAN STEERING GROUP MEETING 21/03/07
Present:	Michael Parkes, Rachel Stanley, Frank Casey, Helen Kirsopp, Lynn Gibbon, Dave Stevens, Carol Ashdown.
MINUTE	DETAIL	ACTIONS
1.		Apologies for absence: Penney Mackey, John Tackley= , Derry Edwards. <= /o:p>
2.		Approve the minutes of the last meeting= of the Parish Plan working group. minutes written by Dave Stevens:
		Accepted and= signed by L.Gibbon. &nbs= p; &= nbsp; &nbs= p; &= nbsp;
3.		Matters arising from the minutes= :
	a	Still to rec= ruit members from the Beech Tree Estate, ongoing item	ALL (Approach people)=
	b	Guide to Par= ish Plans document read by most members present.
	c	Starter Gran= t form more or less filled in, to meet with F.Casey and C.Ashdown (Parish Counci= llors) to complete it this week.	H.K (Complete the Starter Grant form)
	d	The “Toolkit” does not exist as a package, if we need something B= ron Kerrigan will send us that piece of information. H.Kirsopp has received t= hree different copies of the draft constitutions that we could adopt either in part or whole, it was noted that most groups adopt the “Medium̶= 1; version. Contact details for D.Stevens given to Bron Kerrigan by H.Kirsop= p.
	e	The Action p= lan had been drafted by L.Gibbon and was pres= ented at the meeting and discussed in detail then adopted by the group as the way forward. (See attached)
	f	F.Casey has = a list of eighteen groups in the village with contact details, additional groups should be noted by members to enable a master list to be compiled. F.Casey to E= mail his list of village group contacts to D.Stevens.	F.C (Compile list of groups and Email i= t to D.S) ALL (Note other groups)
	g	L.Gibbon req= uested that her work Email address be used for correspondence until her home one= was repaired.	D.S (Change L.G Email Address Temporari= ly)
MINUTE	DETAIL	ACTIONS<= /o:p>
3.	Contd.	Matters arising from the minutes:

	h	Ann Barlow from Comberbach would = be willing to help us with any aspects of village plan creation. F.Casey recommended that we contact her for clarification and advice on specific points instead of for a general discussion. M.Parkes stated that the most important thing we should do is learn from Parish Plans that have worked.=
	i	The database of members has been circulated.
	j	L.Gibbon stated that additional p= eople will be required to form the “Focus Groups”. R.Stanley stated that we should f= orm a youth focus group to get their ideas and aspirations.

4.		Funding Application:

		The starter = grant application will be submitted before the end of March to Bron Kerrigan. Confirmation required as to who should make the application for the £250.00.	F.C (Contact B.Kerrigan for information= )
		<= /o:p>
5.		Parish Plan process:

	a	A discussion= took place regarding the process of producing a Parish Plan based on informati= on gleaned from the guide everybody had studied, the main points are highlighted: <= /o:p> ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; In= volve Local Communities more. ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; Im= prove communication with village residents. ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; Ba= rnton has most benefits already ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; Id= entify issues affecting the community. ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; Get ideas turned into actions. ·<= span style=3D'font:7.0pt "Times New Roman"'> &nbs= p; The Parish Plan is endorsed and acknowledged by the Parish Council.	F.C (Create a link on the village websi= te to the steering group) L.G. (Ask a colleague for advice on web= site links)
	b	A letter is = to be drafted and given to children at the school to take to their parents, to = help to communicate the fact that the Parish Plan Steering Group is now in pla= ce and the process of producing the plan has started. R.Stanley wi= ll approach the Headmistress for permission.	L.G (Draft letter) R.S (Approach the Headmistress for perm= ission)
MINUTE	DETAIL	ACTIONS
5.	Contd.	Parish Plan Process:<= /u>

	c	History of t= he village, a local historian named Geoff Buchan has another book out shortl= y on the subject which could be of use.
	d	The local sc= hool could be involved, they could choose a topic and write to us with their ideas, th= is would help them with their letter writing skills, allow the children to t= ell us what they like and dislike about their village and possibly what they would like to see happen in the future.	R.S (Approach the school for permission= )
	e	A pilot sche= me for the questionnaire was seen by all to be an excellent idea. It was suggest= ed that we could choose a Street or a Community Group.
	f	A combination approach of some of the ways of getting residents opinions was considered= to be the best way forward.
	g	Volunteer ti= me should be logged with the Treasurer by all group members as this will form part of the funding provision required.	H.K. (Create and maintain a log)
	h	A list of lo= cal businesses is required; the list could be compiled by contacting: VRBC, Northwich Chamber of Commerce or the Federation of Small Businesses for a list of registered businesses in the village. Local knowle= dge and possibly checking through a local business directory could supplement the information.	ALL (List local businesses for the next meeting)
		<= /o:p>
6.		Headings:

	a	A discussion= took place and it was decided that the plan would be created by the Steering G= roup using six headings: <= /o:p> Safer & Stronger Communities Children & Young People Healthier Communities & Older People. Development & Enterprise<= /o:p> Environment Transport & Infrastructure <= /o:p> We could rec= onsider these headings depending on what comes forward.
MINUTE	DETAIL	ACTIONS
6.	Contd.	Headings:

	b	A logo compe= tition open to all residents could be run when the list of groups in the village= is completed. It was suggested that the competition should be advertised in = the “Tunnel Top” newsletter and in the local free paper the “Mail” and be limited to 3 colours.	F.C. (Advertise the Logo competition in= the next edition of “Tunnel Top” on the 05/05/07)
		<= /o:p>
7.		Issues:

	a	Look at what “Focus Groups” we want for the next meeting and bring together the Terms of Reference for them and the Steering Group.=	L.G (Agenda item for the next meeting)
	b	All three constitutions to be circulated by Email and post to all the Steering Group members. A discussion will take place at the next meeting and it will be = decided which constitution or combination of the three constitutions will be adop= ted by the Steering Group.	H.K (Circulate constitutions) ALL (Study the constitutions and formulate opinions for the next meeting)
		<= /o:p>
8.		Focus Groups: (Brainstorming)
		<= /o:p>
	a	A short disc= ussion took place to start to identify possible “Focus Groups” that = the Steering Group could communicate with in the village, listed:<= /span> Youth Club Schools Scouts & Guides	ALL (List local groups for the next meeting, Agenda Item)
	b	A letter wil= l be drafted to notify all the groups in the village of the progress the Steer= ing Group have made to date, towards compiling the Barnton Parish Plan for 20= 07.	L.G (Draft the letter and Email to all Steering Group members) ALL (Input back to Lynn Gibbon)
	c	It was agree= d that it would be beneficial for the Steering Group to spend some social time together, maybe an hour in the Beech Tree Pub or a walk around the villag= e.
		<= /o:p>
9.		Date and time of the next meeting:

		Wednesday the 04^th of April 2007
		Starting at 7.15pm=
		BARNTON MEMORIAL= HALL	P.T.O.
		*** For Information only***

		Date and time of the meeting after:

		Wednesday the 18^th of April 2007
		Starting at 7.15pm
		BARNTON MEMORIAL= HALL