MINUTES OF THE PARISH COUNCIL MEETING HELD IN

MINUTES OF THE PARISH COUNCIL MEETING HELD IN

THE COUNCIL CHAMBER ON MONDAY 27th APRIL 2009

PRESENT:- Messrs: Casey, Turnbull, Daniels, Hearsey= & Wills

&nb= sp; = Mesdames: Kirsopp (Chairman), Golding, Ashdown. Hughes, Wilson &

&nb= sp; = Robinson.

APOLOGIES:- Mr S Kennish, Ms V. Vickers & Cllr. N. Wright

IN ATTENDANCE:= Cllr M Byram (Cheshire = West & Cheshire Council), PCSO Wiggins.

NOTE: Cllr Byram in attendance during Minute 4106, only

MINUTE 4093 - DECLARATION OF INTERESTS. Cllr. Hearsey declared a prejudicial

Interest in Item 10 of the Agenda, should it be relevant during discussion, as his wife was the Park Warden.

MINUTE 4094 - QUESTION TIME / OPEN SESSION. No item raised.

MINUTE 4095 - MINUTES OF THE PARISH COUNCIL MEE= TING OF 23RD MARCH 2009:

AGREED: That the Minutes of the meeting held on= 23rd March 2009 be Approved.

Proposed Mr J Turnbull = Seconded: Mrs A Robinson &= nbsp; Unanimous.

MATTERS ARISING:

There were no Matters Arising.

MINUTE 4096 - PLANNING APPLICATIONS:=

09-00590-FUL – 97 Grange Road, Barnton. S= ingle Storey Extension

No objections.

CORRESPONDENCE:

MINUTE 4097 - RESIGNATION OF PARISH COUNCILLOR – MRS J DENTON:

AGREED: That Mrs Denton to be thanked for her contribution to the Parish Council.

Proposed: Mrs H Kirsopp Seconded Mrs C Ashdown. Unanimous

MINUTE 4098 – FOOTPATH STOPPING UP ORDER, PUBLIC FOOTWAY NO. 90

TOWNFIELD COURT, BARNTON: C= onfirmed (MINUTE NO. 4073 Refers).

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CORRESPONDENCE (CONTINUED)

MINUTE 4099 – CHESHIRE PLAYING FIELDS ASSOCIATION:=

The Association had submitted a request for the renewal of Membership (£20.00).

Attention was drawn to the Funding Opportunitie= s and Support which this group offered. AGREED: That this matter be considered by the sub committee

Proposed: Cllr Robinson      &= nbsp; Seconded: Cllr: Golding        Unanimous

MINUTE 4100 – CHESHIRE COMMUNITY ACTION:<= o:p>

Membership Renewal request (£50). Attenti= on was drawn to the advice and support which had been received from this organisat= ion. In particular, this had included assistance with the Parish Plan. AGREED: That Membership be renewed=

Proposed Cllr Turnbull          Seconded: = Cllr Robinson     9 = For, 0 Against 2 Abstentions

MINUTE 4101 – BRITISH RED CROSS:

Request received for financial support. AGREED: That no action be taken

Proposed Cllr Turnbull          Seconded: = Cllr Wilson 9 For, 0 Against   &n= bsp; 2 Abstentions

MINUTE 4102 – CHESTER WEST & CHESTER COUNCIL:

(i)  =        Partnership Bulletin

(ii)  = ;      Telephone contact details

RECEIVED.

MINUTE 4103 – EVENTS WITH LOCAL COUNCILS:=

A meeting has been arranged at The Fourways, Delamere.

ATTENDING: Cllrs Daniels and Turnbull

MINUTE 4104 – GROUNDS MAINTENANCE –= PROPOSALS FOR IMPROVEMENTS TO THE MEMORIAL HALL AND THE CORNER BOUNDED BY BROADWAY AND LYDYETT
<= u>LANE (SOUTH) = MINUTE 4057 ALSO REFERS

F= ollowing the decisions taken at the last meeting, Cllr Vickers had written with an assessment of the work required around the Memorial Hall and with recommendations for the area = at the corner of Broadway and Lydyett Lane. These had included additional expendit= ure of £3,000 and a recommendation that residents should undertake the duty of watering<= span style=3D'mso-spacerun:yes'> new planting at the corner site re= ferred to.

Some doubt was expressed about the reliability = of such arrangements.

AGREED: That the Clerk make arrangements for the work around the Memorial Ha= ll to be undertaken, and that the Highways Authority be requested for observat= ions about improvements to the corner site at the junction of Broadway and Lydye= tt Lane:

Proposed Cllr Wills            = ;   Seconded: Cllr Robinson        Unanimous<= /p>

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MINUTE 4105 – ESSENTIAL CORRESPONDENCE:

(A).  = ;    CHESHIRE POLICE AUTHORITY:

Western Area meetings scheduled for 5th May (Ne= ston) and 19th May (Chester).

The Clerk holds copies of the Agenda.

(B)  =      INFORMATION COMMISSIONER:

Availability of an Instructional DVD, offering practical advice on the legal

obligations of public authorities under the Fre= edom of Information Act.

The Clerk holds a copy of the DVD.

(C).  = ;    EQUALITY & HUMAN RIGHTS COMMISSION:=

A leaflet explaining public sector duties requi= red under the Equality Bill is held by

= the Clerk.

MINUTE 4106 – INVOICES:=

The following were presented for payment:<= /o:p>

(= i)        Cheshire West & Chester – Litter Collection

(January – March 2009)   &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           - £ 326.03

(ii)  = ;      Moss Haselhurst Solicitor’s Fees &nb= sp;            =             &nb= sp;            =            - £ 302.06

(iii) &nbs= p;     Viking Direct      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    - £    86.91      =

= ;

The following had been paid and required endors= ement:

     (iii) Scottish Power – Nursery Road Lights      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          - £    60.97

     (iv) Mike Thompson (Electrical) – Repairs to the solar time clock  = - £    44.77

     (v)   Newsquest – Advert for Internal Auditor    &nb= sp;            =             &nb= sp;            =            - £ 170.96

     (vi) Newsquest – Advert for Intern= al Auditor      =             &nb= sp;            =             &nb= sp;         - £ 129.95

     (vii) Munchowson= Ltd – Paint for Skate Ramps)  &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      - £ 558.90

  &n= bsp; (viii) J&J Landscaping (2 Invoices) –

  &nb= sp;         Grass Cutting and Grounds Maintenance  =             &nb= sp;            =            - £4,333.62

  &n= bsp; (ix)   Alvar Jones- Distribution of Parish Plan  &nbs= p;            &= nbsp;           &nbs= p;             = - £   350.00

AGREED: that all the above be approved or endor= sed for payment.

Proposed Cllr Robinson            =        Seconded: Cllr Turnbull     =    Unaminous

MINUTE 4107 – LOCAL GOVERNMENT REORGANISA= TION:

<= u>PLANNING AND BUILDING CONTROLS

Cllr M Byram (Cheshire West & Chester Counc= il) reported that there were now three committees: The Domestic and main Planni= ng Applications will comprise of two committees which will meet on rotation at three locations. This implied that some local issues may well be presented = at a Committee outside the immediate area of this Council All Strategic Planning will take place in Chester.   NOTED.

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MINUTE 4108 – FINANCIAL AND BUDGET STATEM= ENTS:

The Clerk reported that: A High Interest Account would be opened if the External Auditors requested in which were to be allocated any = money designated for Land Purchase The cheque received from the Joi= nt Burial Committee (£9050) had been

transferred into the H I B No. 2 Account <= /o:p>

The Parish Precept (£73,000) had been rec= eived in full from the CWAC Authority. This meant that the Insurance company will need to be informed of the higher risk profile, because, previously, the Precept had been received in two equal amounts at different times of the ye= ar. Accordingly, this meant that the Council was holding a larger amount of mon= ey on account, from time to time, negating the current Insurance Fidelity Guarantee. AGREED: That the Insurance Fidelity Guarantee be raised to £100,000.

Proposed Cllr Kirsopp Seconded: Cllr Ashdown 9 For, 0 Ag= ainst 2 Abstentions

The Clerk presented the Financial Statements (f= iled with these Minutes). Attention was drawn to the current underspend of £4,3= 03. Additional Income of c. £1,500 was also anticipated from VAT Receipts. There were no further questions on the accounts

AGREED that the balance be carried forward and = that the Accounts and Reports be approved. Proposed Cllr Turnbull Seconded: Cllr Robinson Unaminous

MINUTE 4109- RECEIPTS AND PAYMENTS FOR THE YEAR ENDING MARCH 2009

Approved subject to the mathematical error being corrected in Total Payments.

This should have read £77,249.09 <= span style=3D'mso-spacerun:yes'> and not £77248.79, as stated.=

APPROVED: Proposed Cllr Daniels  &nb= sp;     Seconded: Cllr Hearsey     &= nbsp; Unaminous

It was recognised that the Clerk had had to com= mit a great deal of time to these accounts, and the Council was requested to expr= ess their appreciation.

AGREED: Proposed Cllr Turnbull Seconded: Cllr Wilson        &= nbsp; Unaminous

MINUTE 4110 – NURSERY ROAD RECREATION GRO= UND:

Councillor Hearsey was present during this meet= ing.

(i) LIGHTS AND ELECTRICAL BOX: The Clerk reported that vandals were accessing= the equipment and that a padlock had been purchased to prevent further damage.<= o:p>

(ii) GRAFFITI REMOVAL: = The Clerk reported that he had removed graffiti from the site=

AGREED: That additional texturised paint be pur= chased (40 litres) and applied, accordingly.

Proposed: Cllr Robinson    = ; Seconded: Cllr Wills 10 For. 0 Against<= span style=3D'mso-tab-count:1'>

1 abstention

There was further discussion about the purchase= and application of anti graffiti paint.

AGREED: That this matter be deferred for an assessment of cost, in the first instance.

Proposed: Cllr Kirsopp    =             &nb= sp; Seconded: Cllr Ashdown     Unam= inous

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MINUTE 4110 – NURSERY ROAD RECREATION GRO= UND: (Continued)

(iii) CRIMINAL DAMAGE:

The Clerk circulated photographs he had taken o= f a variety of examples.

The Police had been informed and they had respo= nded by stating that no action would be taken as there were no cameras installed= on the site. It was reported that the PCSO was investigating the possibility of the surveillance van being scheduled for visits, in the future. The vehicle= had been out of action in recent = weeks.

(iv) DESIGNATED PUBLIC PLACE ORDER:<= u>

The Clerk reported that he had approached the n= ew Licensing Officer in the CWAC Authority and that no further information was forthcoming, at this stage.

MINUTE 4111 – RUNCORN ROAD RECREATION GRO= UND – IMPROVEMENTS TO PLAY EQUIPMENT:

AGREED: That an investigation be undertaken to identify funding opportunities for such equipment.

Proposed: Cllr Robinson    = ; Seconded: Cllr Wilson      &= nbsp;   Unaminous

MINUTE 4112 – POLICE COMMUNITY SUPPORT OF= FICER - MONTHLY REPORT:

The report of the PCSO had been circulated. In addition, it was stated that: The Golden Years Bingo session had been a suc= cess and another one had been plan= ned for the 21st May. Youths running over the roofs of bungalows had been causi= ng concern to residents in the A= lamein Drive, Wade Crescent areas, S= ome damage and dangerous litter (broken bottles) in the Runcorn Road Recreation Ground were being dealt with by the Youth Team Other areas had been surpris= ingly quiet.

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MINUTE 4113 – QUALITY PARISH COUNCIL:

Nothing to report

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Chairman:……………= 230;………………Date: 18th May 2009

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