Unit/element

	BARNTON PARISH PLAN STEERING GROUP MEETING 04/04/07
Present:	Michael Parkes, Rachel Stanley, Frank Casey, Lynn Gibbon, Dave Stevens, Matthew Schott.
MINUTE	DETAIL	ACTIONS
1.		Apologies for absence: Penney Macke= y, Derry Edwards, Helen Kirsop= p, Carol Ashdown. <= /o:p>
2.		Approve the minutes of the last meeting= of the Parish Plan working group. minutes written by Dave Stevens:
		Accepted, re= quire signing by L.Gibbon. &nbs= p; &= nbsp; &nbs= p; &= nbsp;	L.G to sign.
3.		Matters arising from the minutes= :
	a	Still to rec= ruit members from the Beech Tree Estate, ongoing item	ALL (Approach people)=
	b	Starter Gran= t form completed and sent off
	c	The list of = the Registered Businesses and Groups in Barnton is with D.Stevens and is nearly complete. L.Gibbon advised that the Vale Royal Website held more information.<= /o:p>	D.S (Complete the List)
	d	L.Gibbon had suggested that the Village Website should include a different picture of = the Memorial Hall, have links to the Parish Plan Steering Group and any future events. F.Casey will organise for a new photograph to be taken and for the links to be added, = but he stated that as he knew of no planned events and that would presently b= e a problem.	F.C (Village Website updates)
	e	R.Stanley ha= d approached Mrs Howarth at Barnton<= /st1:PlaceName> Primary School and mentioned that the Steering Group had been formed. Mrs Howarth = was happy to send a letter to parents and was happy with the idea of a competition. The letter drafted by L.Gibbon was seen to be too complicated and would require some editing. The school is keen to be seen to have community involvement and to open the school facilities to the community.= Rosebank School was noted to bus pupils= in from all over Cheshire and was therefore only seen as an employer as many of the teaching assist= ants live in the village,	L.G (Edit the letter for the next meeti= ng) R.S (To visit the primary school and ta= lk about the competition) R.S (Approach the Headmistress of the Rosebank School)
MINUTE	DETAIL	ACTIONS<= /o:p>
3.	Contd.	Matters arising from the minutes:

	f	L.Gibbon suggested that a form wo= uld be required to monitor the Steering Groups members time and gifts etc.	L.G (Draft a form for the meeting after= next)
	g	The advertisement for the competi= tion in “Tunnel Top” had been organised by F.Casey.
	h	The draft constitutions had all b= een circulated.

4.		Action Plan - Update:

		The action p= lan was updated at the meeting and L.Gibbon will send the updated version to D.Stevens for information.	L.G (Email the updated action plan to D= .S.
		<= /o:p>
5.		Constitution:

	a	The constitu= tion drafted by L.Gibbon was discussed at the meeting and it was decided that = the “What is it?” section in the Guide to Parish Plans, which is situated at the top of page 18 in Appendix 1 should be added.<= /span> Other modifi= cations were noted by L.Gibbon and will be included in the draft. The constitu= tion should then be ready at the meeting after next to be signed by members; a= ny members not present will be sent a copy by Email for approval and would t= hen sign the official copy when they next attended.	L.G (Modify the draft constitution for = the meeting after next) ALL (Attend the meeting after next if a= t all possible to sign the constitution)

6.		Business List:

	a	A list of Vi= llage Businesses and Groups had been put onto one database by D.Stevens with he= lp from H.Kirsopp and F.Casey. The database would be circulated to all membe= rs for approval and information.	D.S (Circulate on completion)
		<= /o:p>
7.		Letter – re: Competition for Scho= ols, Organisations and Residents.
		<= /o:p>
	a	Open to all = ages - that work or live in the village or attend village schools.
	b	Closing date= 01/07/2007
	c	The Library = was thought to be the ideal place for a drop off point for competition entrie= s. Confirmation= is required that this is possible.	F.C (Approach the Library)
MINUTE	DETAILS	ACTIONS
		<= /o:p>
8.		Slogan:

	a	It was agree= d that the prizes should be £25.00 for the Slogan and £25.00 for the Logo.
	b	The competit= ion would be in the next edition of “Tunnel Top”.
	c	The entry mu= st be on white A5 paper using a maximum of two colours, the rules form part of the letter drafted by L.Gibbon.
		<= /o:p>
9.		A.O.B.:

	a	A new member M.Schott was introduced by F.Casey at t= he beginning of the meeting. Matthew has been a resident in Barnton for 7 ye= ars and was presently employed as a shop manager at “Instore” in Northwich. Email address details were given to D.Stevens to update the membership database.	D.S (Update the membership database and circulate to all)
	b	M.Schott will require a copy of the “Guide to Parish Plans” for information= .	F.C (Run off a copy for the next meetin= g)
	c	It was agree= d at the meeting that a presentation from the Steering Group should be arranged to take place at the Primary School Summer Fair.	F.C (Book a table at the Summer Fair)
	d	It was sugge= sted that the Landlord of the Beech Tree be approached to help in the search f= or a Beech Tree Estate representative.	F.C (Contact the Landlord of the Beech = Tree Pub)
	e	D.Stevens to= ok details of the agenda for the next meeting, which will be circulated to a= ll members.	D.S (Circulate the next agenda to all members)
		<= /o:p>
10.	a	Date and time of the next meeting:

		Wednesday the 18^th of April 2007
		Starting at 7.15pm=
		BARNTON MEMORIAL= HALL

	b	*** For Information only***

		Date and time of the meeting after:

		Wednesday the 2nd of May 2007
		Starting at 7.15pm
		BARNTON MEMORIAL= HALL