Unit/element

	BARNTON PARISH PLAN STEERING GROUP MEETING 07/03/07
Present:	Michael Parkes, Derry Edwards, = Rachel Stanley, Helen Kirsopp, Lynn Gibbon, Dave Stevens, Carol Ashdown.
MINUTE	DETAIL	ACTIONS
1.		Apologies for absence: Frank Casey, Penney Macke= y, Simon Kennish. <= /o:p>
2.		Election of Officers:
	a	Chair: Lynn Gibbon
	b	Secretary: Dave Stevens
	c	Treasurer: Helen Kirsopp<= /b>
	d	Vice Chair: Rachel Stanley
	e	Any other positions that may need to be considered in the future: Press and Publicity Officer: Frank Casey <= /o:p>
3.		Approve the minutes of the last meeting= of the Parish Plan working group. minutes written by Helen Kirsopp:
		Corrections requested see item 4 for details, Helen Kirsopp to retype for approval and signing at the next meeting. &nbs= p; &= nbsp; &nbs= p; &= nbsp;	H.K. (Update the last Minutes)
4.		Matters arising from the minutes= :
	a	The three ar= eas of the village are to be called : Locke Estate, Beech Tree Estate Old Villa= ge.
	b	Representati= ves from all three areas are required, members to approach residents an= d have volunteers from the Beech Tree Estate for the next meeting	ALL (Approach residents to get volunteers)
	c	Add Carol As= hdown to the membership list with details given at the Meeting.<= /p>	H.K (Update last Minutes)
5.		Chairman to present to the group the Cheshire Communi= ty Council document<= span style=3D'mso-ansi-language:EN-GB'>. Cheshire Community Council “= ;A Guide to Parish Plans” handed out by H.Kirsopp.	ALL (Read the document)
MINUTE	DETAIL	ACTIONS<= /o:p>
5.	Contd.	Chairman to present to the group the Cheshire Communi= ty Council document<= span style=3D'mso-ansi-language:EN-GB'>.

		Starter Grant paper form with Lyn= n Gibbon For a £250.00 grant to cove= r start up costs. 14 questions= to be completed by Parish councillors, Email format may be required.= Additional d= ocuments to be photocopied to enable all members to have a copy.= <= /o:p>	H.K, C.A, F.C (Complete the questionnaire) H.K. (Print off additional copies, 5 handed out)
6.		Correspondence received:

		Email read o= ut from Bron Kerrigan the Parish Plans Development officer: Further to your meeti= ng on the 21^st of February, which Carolyn Wilde attended I annex = the latest guide to Parish Plans and the starter grant forms. Please note tha= t the Countryside Agency and DEFRA no longer fund parish planning in Cheshire. The sy= stem has changed since the Countryside Agency provided the funds and it is better = if you rely on the up to date version of the Cheshire Guide to Parish pl= ans, as the funding now comes from Cheshire County Council, through me as the Parish Plans Development Officer. <= /o:p> I can assist= you with the Parish Plan Toolkit information and forms as you progress, inclu= ding forming steering groups, draft constitutions, draft terms of reference for working groups, community engagement methods, devising your questionnaire= , writing your Parish Plan and Action Plans. Please feel free to contact me and or Carolyn as necessary. Bron Kerriga= n 01244 354117 <= /o:p>	H.K. (Email Bron Kerrigan to get the Parish Plan Toolkit and the copy of the draft constitution Emailed to her) D.S (Email all members the information to allow everybody to read it for the = next meeting) ALL (Read the document for the next meeting)
7.		AOB:

	a	A discussion= took place regarding the need to produce an Interim Action Plan to assist us w= ith the progress of our plan.	L.G. (Produce a draft for the next meet= ing)
	b	A discussion= took place to try to identify which Groups that are currently active in Barnto= n. H.Kirsopp is to list all of them, including Youth, Church, Sport, School, Business = and Weaver Vale Housing Trust.	H.K (List all groups and Email to all members) ALL (add any groups missed)<= /span>
MINUTE	DETAIL	ACTIONS
7.	Contd.	AOB:

	c	It was sugge= sted that we create the Plan under up to 6 major headings i.e. 6 major issues = to fit in with the headings listed : Safer and stronger communities Children and young people Healthier communities and older pe= ople Economic development and enterpris= e Environment A short disc= ussion took place looking at a few broad issues in Barnton so we could look into which of the above headings they would fall under at a future date, liste= d: Parking problems and congestion in= Oakwood Lane, Townfield Lane and Lydyett Lane regarding access for Emergency Services. Illegal parking outside the Co-op.= Speeding on Runcorn Road Community spirit= Village focal point (lacks a centr= e) Possible Barnton festival week inc= luding best garden and best street competitions. Litter picking Planting of flowers
	d	Agenda Plann= ing for meetings was thought to be important to get structured meetings. <= /o:p>	L.G, D.S (Prepare and circulate the age= nda)
	e	Learning fro= m other local parish plans: Ask did they achieve their objecti= ves Were there any pitfalls= Plagiarise to save work=	F.C (Could anybody be invited to talk to us)
	f	Documents fr= om the Local Library were given to the Secretary to store. All of them could imp= act on the Barnton Parish plan.	D.S (Compile a small library) ALL (Read)
		<= /o:p>
8.		Actions to be implemented from this mee= ting:

	a	The Secretar= y was requested to create an “actions” column in the minutes in bold type, detailing the action required.	D.S (Create an actions Column for the m= inutes)
		<= /o:p>
8.	Contd.	Actions to be implemented from this mee= ting:

	b	The Secretar= y will create a database of all members’ names, addresses, telephone numbe= rs and Email addresses and circulate them to all members of the steering gro= up.	D.S (Create a database of members and distribute it)
	c	The Secretar= y will circulate the minutes of the meeting by Email if possible and by hand if = no Email access is available.	D.S (Create a list of members in his address book)
	d	Application = for the £3,000 grant will be required as soon as paperwork is received, following the procedures laid down on Page 13 R= 20;Into an Action Plan”.
	e	Key issues t= o be listed for the next meeting that concern the residents of Barnton.	ALL (Key issues, list them for the next meeting)

9.		Date and time of the next meeting:

		21^st = of March 2007
		Starting at 7.15pm=

		BARNTON MEMORIAL= HALL