Unit/element

	BARNTON PARISH PLAN GROUP MEETING 14/05/08
Present:	L.Gibbon, D.Stevens, M.Parkes, F.Casey, D.Morris.
MINUTE	DETAIL	ACTIONS
1.		Apologies for absence: R.Stanley, H.Kirsopp
2.		Approve the minutes of the last meeting= of the Parish Plan working group. minutes written by Dave Stevens:
		Minutes appr= oved.	.
3.		Matters Arising:
	a	It was suggested that we should w= rite off “Rendezvous” to experience. L.Gibbon would write a letter to = them asking why they have not replied to the letter sent to them by H.Kirsopp.=	L.G. (To write to “Rendezvous”)
	b	Surveys analysed to date: (26) by= D.M, (56) by L.G, (36) by D.S, (31) by= F.C. and (111) by M.P, (57) by H.K, (25) by R.S. D.Morris is now collating all the= data and will Email D.Stevens confirming the total number of surveys analysed = .	D.M (To Email D.S confirming numbers)
	c	“Tunnel Top” newslett= er is at the printers; presently there is not much information to communicate to residents and businesses regarding the progress of the Parish Plan. The short letter that was previou= sly thought a good idea would be put in the next issue or onto the village website.
	d	D.Morris had produced the adverti= sement as promised, but still had to contact the Garden Centre. A contact name f= or the Garden Centre could be found if required in an old “Tunnel Top” newsletter or on the village website.	D.M (To contact the Garden Centre)
	e	L.Gibbon to draft a “Forwar= d” for the Parish Plan booklet.	L.G (To draft a Forward)
	f	D.Stevens to contact Clubs and Bu= sinesses to see if they wish to be included in the Plan.	D.S (To phone to confirm inclusion)
	g	R.Stanley to communicate with G.B= uchan regarding the history of the village.	R.S (To contact G.Buchan)
MINUTE	DETAIL	ACTIONS
4.		Barnton in Bloom:=	<= /o:p>
	a	D.Morris to = modify the poster for the village website and Email it to L.Gibbon. <= /span>	D.M (To Email poster to L.G)
	b	D.Morris to = print out large posters for display in local shops and amenities.	D.M (To print out some large posters)
	c	The categori= es for awards were discussed and it was noted that last years competition had the following categories. (a) <= /span>Large Garden (b) = Small Garden (c) <= /span>Special Garden (d) = Garden “Setting the standard̶= 1; Originally B= askets and Businesses had been included but prizes were not awarded.<= /span> <= /o:p>	<= /o:p>
5.		Future meetings:=
	a	A discussion took place regarding the appropriate evening to hold our meeti= ngs. It was agreed that Thursday was not the most convenient day, however, certain Thursdays in each month would suit everyone. Thursday the 19^th= of June was chosen as the date for the next meeting.	F.C ( To contact H.K to confirm availabil= ity and ask for a copy of the letter that was sent to “Rendezvous”= ;, Email to D.S)
6.		Parish Plan Booklet:
	a	D.Morris to format the information.	D.M (To format)
	b	The Action Plan will be drawn up over the next three to four meetings when the information from t= he analysed surveys has been formatted. It was discussed as to how we should formulate the action plan considering the changes coming next year regarding the new “Unitary Authority”= ;. It was decided that we should seek advice as to who could best advise us = and perhaps attend one of our meetings. Malcolm Byron may be contacted.<= /o:p>
	c	D.Stevens to contact B.Kerrigan to request: (a) <= /span>Advice on what to do wit= h the completed surveys in our possession. (b) = Information previously s= ent to D.Stevens regarding “Action Plans” is sent direct to L.Gibbon= if possible.	D.S (To Email B.Kerrigan)
MINUTE	DETAIL	ACTIONS
7.		Any Other Business:
	a	M.Parkes reported to the Group that he thought that the surveys completed by the school children were excellent, they were very positive and quite encoura= ging and this should be noted in our final document, Group Members agreed that this was a good idea.
	b	A discussion took place regarding the numbers of surveys estimated to have = been delivered as we had to calculate the percentage returned. It was estimated that only 60% of the 2,600 surveys printed were actually delive= red. This gives a figure of 1560 delivered; numbers returned will be confirmed at t= he next meeting.
7.		Date and time of the next meeting:
		Thursday the 19th of June 2008 Starting @ 7.15pm= At the Memorial = Hall