Unit/element

	BARNTON PARISH PLAN GROUP MEETING 23/10/08
Present:	L.Gibbon, D.Stevens, M.Parkes, R.Stanley. F.Casey, D.Morris, H.Kirsopp.
MINUTE	DETAIL	ACTIONS
1.		Apologies for absence: None <= /o:p>
2.		Approve the minutes of the last meeting= of the Parish Plan working group. minutes written by Dave Stevens:
		Minutes appr= oved. <= /o:p>	.
3.		Matters Arising:
	a	D.Stevens reported that the photo= grapher was based in Cornwall and only visited the area every few weeks.
	b	M.Parkes had= the six key comments noted and gave photocopies to all group members who were suitably impressed with the selection of comments noted from the children’s book.	H.K (To type up the comments and Email them to L.Gibbon)
	c	F.Casey and D.Stevens still to meet to discuss putting the “Barnton Directory” onto the village website.	D.S (To arrange a meeting with F.Casey)
	d	M.Parkes con= tacted the “School Travel Team” and gave group members photocopies of the relevant section of the school travel plan. Members viewed the docume= nts and were impressed with the detail and understood the complexities of set= ting up and operating a school “Walking Bus”. The document also li= sted a summary of road safety concerns in the village.
	e	Proof readin= g the draft Parish Plan was still required; L.Gibbon had received no comments f= rom group members to date. This task should be completed by the next meeting.=	ALL (To proof read the latest version and send comments to L.G)
	f	R.Stanley ha= d the details on the school that had been previously requested and was still wa= iting for details from the local churches. <= /o:p>	R.S (To gather the details on the local churches)
4.		Parish Plan: <= /o:p>
	a	L.Gibbon had= read the comments received from B.Kerrigan and had updated the draft.
MINUTE	DETAIL	ACTIONS
4.		Parish Plan continued:=
	b	The second draft of the “Pa= rish Plan” was brought to the meeting by L.Gibbon for members to study. Group members discussed in detail the comments from B.Kerrigan and the changes made by L.Gibbon. It was thought that pictures and clip art that = had been added had livened up the document. L.Gibbon had expanded on various village group details and added some of the 2001 household census details= as suggested.
	c	A detailed map of Barnton in colo= ur was required with the boundary drawn on it. A graphic showing where Barnton s= its in the County is also required.	D.M (To Email copies to L.Gibbon)
	d	A letter fro= m the Parish Council was required to show their support for the Plan.	F.C (To send det= ail to L.Gibbon)
	e	Detail on the process of how this Committee was formed was required.<= /p>	F.C (To send det= ail to L.Gibbon)
	f	A map that c= ould be used to reference problem areas in the village was required.	M.P (To find a ma= p and copy it)
	g	A paragraph = to be added in the household section.	L.G (To add to the draft Parish Plan)
	h	L.Gibbon not= ed comments regarding the cross referencing and was to add a short note stating: That the results o= f the survey questions are all shown in graphical form and the issues to be addressed are cross referenced and clearly stated in the action plan.	L.G (Add a short = note to help clarify cross referencing in the Parish Plan)
	i	Group member= s to check through other Parish Plans at home and try to glean information from them on “Next Steps” a section that we seem to have omitted. =	ALL (To check oth= er Parish Plans and bring any suggestions to the next meeting)
	j	It was decid= ed that a six month “running period” was required after the launch of= the Parish Plan to ensure actions were taken. This period would act as a hand= over period to the next group of residents that would have to be formed to ens= ure adherence to the action plan.	L.G (To add a sho= rt piece into the Parish Plan)
	k	R.Stanley to= write a paragraph to expand on the activities of the Rainbows, Brownies and Guides groups in the village.	R.S (To write a s= hort paragraph and Email to L.G)
	l	D.Stevens to= contact the Youth Football Club and the Cricket Club and gather information to ex= pand on their activities.	D.S (To write a s= hort paragraph and Email to L.G)
MINUTE	DETAIL	ACTIONS
4.		Parish Plan continued:=
	m	F.Casey to c= heck if the Parish Plan Group page on the village website is operational.	F.C (To check the village website)
	n	Digital phot= ographs of the village are to be sent to D.Morris to be reduced in size.	L.G (To send phot= os to D.M)
	o	Individual g= roup members to have their photographs taken at the next meeting for inclusion= in the Parish Plan. <= /o:p>	ALL (To come prep= ared at the next meeting)
5.		Action Plan:<= /p>	&nbs= p;
	a	It was decid= ed after comparison with other completed plans that we must be more specific and elaborate on our planned actions. We would try= to use the SMART principle which means we must include Specific, Measurable, Achievable, Realistic and Time based comments in our actions section of t= he action plan, ours were thought to be woolly.	ALL (For each mem= ber to look at their own section and come up with ideas for specific actions for= the next meeting)
	b	It was decid= ed that there was a need to clarify “Acron= yms” stated in the action plan and also clarify our “Terms of reference”. <= /o:p>	L.G (To try to cl= arify both points)
6		Any Other Business:	&nbs= p;
	a	F.Casey sugg= ested that we advertise and set up a village meeting to ask for volunteers befo= re the handover date in June 2009. It was agreed that this was a good idea a= nd a meeting venue and time would be arranged and then advertised in the next edition of “Tunnel Top” which was due out on the 10/12/08. <= /o:p>	F.C (To arrange a meeting and put details in the next edition of the “Tunnel Top” newsletter)
7.		Date and time of the next meeting:
		Thursday the 6th of November 2008 Starting @ 7.15pm= At the Memorial = Hall